Features

• Add bookmarks - Create, copy and reapply a set of user-defined bookmarks. Also, sort bookmarks alphabetically.
• Build bookmarks - Automatically generate a set of bookmarks by specifying the attributes to look for. Include or exclude build bookmarks with keyword list. Includes support for Unicode.
• Find/replace - Perform a search and replace on PDF files based on its text content. Replace it with revised text and/or bookmark properties.
• Delete bookmarks - Remove all bookmarks with the click of a button.
• Batch processing* - Use the Add, Build, Find and Delete Bookmark commands to process batches of PDF files.
• Import/export settings - Reuse your settings and incorporate them into your batch processes.

Add Bookmarks

Use the Add Bookmarks feature to create or copy bookmarks. Save your set of bookmarks using the Import/Export functionality so you can reuse them in batch processes. When adding bookmarks you have an expand/collapse option and also insertion options to add before, after or replace existing bookmarks. Add Bookmarks lets you set the properties of each individual bookmark, including:

• Name: The text to be displayed in the bookmark.
• Color: The color of each bookmark, with support for all custom colors.
• Style: The font style. Set each individual bookmark as Normal, Italic, Bold and Bold Italic.
• Action: The bookmark action or destination. These include:
  • None: Bookmark has no action, is used as text display.
  • WWW Link: Links to specified URL (Web site address).
  • GoTo Page: Links to specified page in the PDF file currently being viewed.
  • GoTo Remote Page: Links directly to specified page of another PDF file.
  • Open File: Opens specified file in its native view. Opens all file types supported on the system.
  • Read Article: Displays an article thread in the active document.
  • Show/Hide Field: Shows or hides form fields.
  • Submit Form: Sends form data to a specified URL.
  • Reset Form: Resets all form fields to their original default value.
  • Import Form Data: Imports in form data from another file and displays it in the active form.
  • JavaScript: Runs a specified JavaScript.
  • Execute Menu Item: Executes a specified menu command.
  • Movie: Plays a specified QuickTime or AVI movie.
  • Sound: Plays a specified sound file.

Bookmark attributes

Use any combination of the following bookmark attributes to automatically generate your bookmarks:

• Font Name: only text using this exact font type.
• Font Size: only text in this size and tolerance.
• Font Color: only text using a specified color.
• Left Indentation: only text indented at this position from the left-hand side of the page. An example of when this could be useful is when bullet points are being used to indicate a heading type. Using a combination of the indentation and font name will make only that style get made into bookmarks.
• Text Mask: includes or excludes content as bookmarks based on the Wildcards you specify. Instead of searching a PDF file for the attributes (font name, size and color) and layout (indentation) the Text Mask feature allows you to search the text content of the files to include and exclude text from being made into a bookmark.

  Text masking is particularly useful when there are few defining bookmark properties -- when the PDF files have not been structured well or consistently -- or when you want to filter out bookmarks based on their text-based content. For more information on using the set of Wildcards take a look at the ARTS PDF Aerialist X user guide that comes installed with the free demonstration.

Find/Replace Bookmarks

Use the Find Bookmarks feature to delete or replace only the bookmarks that match the search criteria you specify. This feature also allows for the use of text masking where you can set wildcard characters instead of specifying a specific bookmark name. Once you have entered the content to search for, Find Bookmarks scans the text of all the bookmarks of the PDF files you have selected and updates them based on the text and properties changes you have specified. The following properties can be used to update and replace bookmarks:

• Delete: deletes any bookmarks that match the Find criteria
• Replace Name: replaces the text to be displayed in the bookmark.
• Replace Color: replaces the color of each bookmark, with support for all custom colors
• Replace Style: replaces the font style. Set each individual bookmark as Normal, Italic, Bold and Bold Italic.
• Replace Action: replaces the bookmark action or destination with one of the following: None, WWW Link, GoTo Page, GoTo Remote Page, Open File, Read Article, Show/Hide Field, Submit Form, Reset Form, Import Form Data, JavaScript , Execute Menu Item, Movie or Sound: .
  

Delete Bookmarks

Use the Delete Bookmarks tool to quickly remove all bookmarks from a PDF or use it in batch to remove bookmarks from a group of PDF files.

Batch Processing

Use the Add, Build, Find and Delete Bookmark commands to process batches of PDF files. Adobe^® Acrobat^® comes with its own Batch Processing tool that allows you to setup simple processes by combining a series of Commands. ARTS PDF Aerialist X adds the Add, Build, Find and Delete Bookmark commands meaning you can combine these with Acrobat's built in commands to process large batches of PDFs. To create a batch process, open Acrobat^® 5 and go to File > Batch Processing > Edit Batch Processes.

The screenshot below shows a sample batch processing task that is used to process several folders containing PDF files. This batch processing task lets you perform the following actions in a single process:

• Deletes existing bookmarks from all PDFs by using the delete bookmarks command.
• Adds a set of bookmarks that have been created using the add bookmarks command.
• Automatically generates bookmarks based on the font styles and layout you have specified using the build bookmarks command.
• Sets the open options in all PDF files being processed so they all display the bookmark pane when they are opened.